Customer Support Service KRA/KPI

**Job Title:** Customer Support Service Representative

**Job Description:**
A Customer Support Service Representative is responsible for providing exceptional service to customers, addressing inquiries, resolving issues, and ensuring customer satisfaction. The role requires excellent communication skills, problem-solving abilities, and a customer-centric approach to handle all customer interactions effectively.

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### Key Responsibility Areas (KRA) & Key Performance Indicators (KPI)

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#### 1. Customer Interaction Management
– **KRA:** Manage customer interactions through various channels to provide timely and accurate responses.
– **Short Description:** Efficiently handle customer inquiries and concerns.
– **KPI 1:** Average response time per customer query.
– **KPI 2:** Customer satisfaction rating after interaction.
– **KPI 3:** Resolution rate of customer issues.
– **KPI 4:** Number of escalations received.

#### 2. Product Knowledge and Expertise
– **KRA:** Develop in-depth knowledge of products/services to offer detailed assistance to customers.
– **Short Description:** Be the product expert for customer queries.
– **KPI 1:** Accuracy of product information provided.
– **KPI 2:** Number of successful product educations delivered.
– **KPI 3:** Customer feedback on product knowledge assistance.
– **KPI 4:** Improvement in product-related query resolution rate.

#### 3. Complaint Handling and Conflict Resolution
– **KRA:** Address customer complaints and conflicts efficiently to maintain positive customer relationships.
– **Short Description:** Resolve customer complaints effectively.
– **KPI 1:** Average time taken to resolve complaints.
– **KPI 2:** Customer feedback on complaint resolution.
– **KPI 3:** Reduction in repeat complaints.
– **KPI 4:** Number of positive feedback received post-complaint resolution.

#### 4. Team Collaboration and Knowledge Sharing
– **KRA:** Collaborate with team members and share knowledge to enhance overall customer support service.
– **Short Description:** Foster a collaborative team environment.
– **KPI 1:** Participation in team meetings and knowledge-sharing sessions.
– **KPI 2:** Team feedback on collaboration and knowledge sharing.
– **KPI 3:** Implementation of shared best practices.
– **KPI 4:** Improvement in team performance metrics.

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### Real-Time Example of KRA & KPI

#### Customer Interaction Management
– **KRA:** Handling customer interactions effectively.
– **KPI 1:** Achieving a 90% customer satisfaction rating.
– **KPI 2:** Maintaining an average response time of under 30 seconds.
– **KPI 3:** Resolving 80% of customer inquiries on the first contact.
– **KPI 4:** Receiving less than 5 escalations per week.

These KPIs led to improved customer retention and increased positive feedback, showcasing the effectiveness of customer interaction management.

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### Key Takeaways

– **KRA defines what needs to be done**, whereas **KPI measures how well it is done**.
– **KPIs should always be SMART** (Specific, Measurable, Achievable, Relevant, Time-bound).
– **Regular tracking and adjustments** ensure success in Customer Support Service Representative.

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Crafted in a structured format, this content provides a clear understanding of the KRA and KPIs for a Customer Support Service Representative role, emphasizing the importance of measurable objectives and professional readability.