“Kanban for HR”

Understanding Kanban Principles?

Kanban is an Agile HRMS methodology used to manage tasks, optimize project workflows, and facilitate coordination among teams. Kanban is based on the Japanese term for “visual signal” or “card.” Kanban boards use cards symbolically placed on a ‘board’ to represent tasks and help teams identify progress and blockers.

Kanban is also known as “just-in-time” methodology, meaning tasks are only done when they are needed and processes are done on an as needed basis. This makes kanban an effective HR project management tool because it helps teams identify areas of the process that can be optimized.

Applying Kanban to HR Processes

Kanban is a particularly helpful tool for streamlining Human Resources processes. HR teams can use kanban boards to keep track of and manage administrative and employee-centric tasks.

The process begins with creating a kanban board populated with cards – each card representing a task. These cards are numbered or labeled with terms such as “On Hold”, indicating which tasks need attention.

Creating a Kanban Board for HR

Creating a kanban board for HR processes is a straightforward process. There are three basic steps – determining the tasks, creating the board, and setting restrictions.

First, decide which tasks need to be included in the kanban board. This could range from onboarding and training to performance reviews and exit interviews.

Next, create columns on the kanban board for each of the tasks and add the related cards to each column. Finally, the HR team should set restrictions – for example, determining how many tasks can be in each column before they are moved to the next.

FAQs

What are the advantages of using Kanban in HR?

Using kanban for HR processes provides a number of advantages, including:

• Better visualization of tasks and workflows
• Greater flexibility in tracking tasks and progress
• Increased transparency and collaboration among team members
• Reduction in bottlenecks and workflow disruption
• Easier identification of areas for optimization

Can Kanban be used for complex HR processes?

Yes, Kanban is well suited for managing complex HR processes. It can help teams break down complex tasks into smaller, more manageable pieces and make it easier for everyone involved to track progress and identify areas of improvement.

How do I introduce Kanban to my HR team?

When introducing kanban to your HR team, it’s important to explain the concept and how it works. Provide your team with resources to help them understand the basics of kanban and walk them through the steps of creating a kanban board and setting restrictions. Allow them to play around with the tool and get accustomed to it. Once they’re familiar with the system, you can start introducing kanban for more complex HR processes.