“Performance Improvement Plan”

What is a Performance Improvement Plan?

A Performance Improvement Plan (PIP) is a process used to identify performance gaps and develop strategies to close them. It helps managers and employees evaluate and assess progress towards predetermined goals. Generally, the plan involves setting mutual objectives to improve performance, identifying potential obstacles and developing strategies to overcome them. PIPs typically involve feedback from colleagues and senior managers, and should consider the employee’s goals and objectives.

Why Use a Performance Improvement Plan?

Performance Improvement Plans are meant to bridge the gap between an employee’s current performance level and the desired level of performance. By finding the root causes of an employee’s poor performance, the plan provides them with support and direction to work towards a successful outcome. Additionally, it helps avoid employee burnout, increases job satisfaction, and helps to eliminate any potential legal or organizational repercussions.

When to Implement a Performance Improvement Plan

Performance Improvement Plans should be implemented when employees are not meeting performance expectations or when skills are lagging. It is a proactive way to identify potential problems and develop strategies to overcome them. If, after a reasonable amount of time, employees do not show the required improvement, the plan should be revisited with the option of terminating the employee if necessary.

Benefits of a Performance Improvement Plan

Performance Improvement Plans have several advantages. These include:

• Developing Individual Potential: The plan can help diagnose underlying causes of issues in performance and provide actionable items to improve.
• Improving Performance: By identifying strengths and weaknesses, employees gain an understanding of how to better perform in their role.
• Creating a Positive Culture: Performance Improvement Plans can facilitate a positive learning environment in an organization.
• Increases Accountability: Knowing that the plan is to be measured on, employers and employees are held accountable for their results.
• Facilitates Growth: Performance Improvement Plans can identify areas in which employees can improve upon, leading to increased career growth.

FAQs

What is a Performance Improvement Plan (PIP) process?

The PIP process begins when a supervisor identifies a performance gap between the present performance level of an employee and desired performance levels. Upon identification of the gap, the supervisor sets performance goals and objectives and confers these objectives to the employee. The process then includes regular feedback sessions as well as a review of the employee’s progress.

How do you write a strong PIP?

Writing a strong PIP can be challenging, but there are several steps to follow. First, clearly state performance expectations and provide actionable items to attain those goals. Secondly, provide regular feedback sessions on progress and objectively measure the results of the PIP. Lastly, ensure that the PIP is fair, equitable, and in accordance with organizational objectives.

How long should a performance improvement plan last?

The duration of a Performance Improvement Plan (PIP) varies based on the organization and employee performance deficiency. Generally, PIPs last a few weeks to a few months, with regular feedback with supervisors. However, if there are no signs of improvement after a few months, the PIP may be terminated.