“Documentation Executive Job Description”

What is a Documentation Executive?

A documentation executive is a vital role in any organization responsible for leading on document control processes, developing and implementing document management procedures, and systemizing document production of business operations.

Documentation Executive Job Description

Documentation executive and operations executive job description is responsible for leading document control projects, monitoring regulatory changes, and constructing document control procedures for the organization. The Process Executive, as outlined in the Job Description for Infosys, is the custodian of the document management systems, ensuring that documents are efficiently managed and kept safe, secure, and up to date.

Create document management systems:

Establish document control systems and ensure effective implementation including changes management processes. Develop document management processes that ensure document security, accuracy, and compliance.

Monitor changes:

Stay abreast of regulatory changes and updates and implement necessary changes in the document control system as and when needed.

Custodian of documents:

Ensure proper documents filing, referencing, and tracking of documents in the organization’s management system. Prepare documentary reports and maintain records for documents.

Team handling:

Lead a team of documentation professionals, create strategy and direction for the team, and track team progress.

Job Brief

• The documentation executive is responsible for developing document control systems and filing, referencing, and tracking documents.

He/she will need to monitor any changes in regulation and implement necessary changes in the document control system.

Leading a team of professionals for efficient document control.

Planning and strategymaking for the team to accomplish desired outcomes.

Maintaining up-to-date documentary reports and records.

Responsibilities

• Develop and maintain an elementary document management system for efficient document control.

Implement document version control policies.

Monitor regulatory updates and any legal changes.

Ensure secure document storage and organization of files in the system.

Apply change management procedures to deal with document changes.

Lead document control projects and maintain records.

Construct and lead a team of documentation executives.

Create strategy and direction for the team.

Oversee workflow to ensure accurate and timely document control.

Periodically review documents and fine-tune for accuracy.

Requirements and Skills

• A degree in business administration or documentation control.

At least two years experience as a documentation executive.

Strong organizational and documentation skills.

Proficiency in the use of software such as Microsoft Office.

Highly analytical and detail oriented.

Experience in change management processes.

Ability to understand and comply with relevant regulations.

Excellent leadership and communication skills.

The ability to work with a variety of stakeholders.