School Administrative Assistant KRA/KPI

Key Responsibility Areas (KRA) & Key Performance Indicators (KPI) for School Administrative Assistant

1. Student Records Management

KRA: Responsible for maintaining accurate student records to ensure compliance and efficient administrative processes.

Short Description: Manage student records for regulatory compliance.

• Accuracy of student records maintained
• Timeliness in updating records
• Compliance with data protection regulations
• Reduction in data retrieval time

2. Communication Coordination

KRA: Facilitate effective communication between staff, parents, and students for smooth operations.

Short Description: Coordinate communication channels.

• Response time to communication queries
• Feedback received on communication effectiveness
• Number of successfully resolved communication issues
• Participation rate in communication events

3. Administrative Support

KRA: Provide administrative support to school management and staff for operational efficiency.

Short Description: Offer administrative assistance.

• Completion rate of administrative tasks
• Feedback on support quality from staff
• Accuracy in documentation and reports
• Adherence to administrative timelines

4. Event Coordination

KRA: Plan and execute school events and activities to enhance student engagement and community involvement.

Short Description: Coordinate school events.

• Event attendance rate
• Feedback on event organization and quality
• Number of successful events conducted
• Adherence to event budget

5. Financial Administration

KRA: Manage financial transactions and budget tracking to support school financial operations.

Short Description: Administer financial processes.

• Accuracy of financial records maintained
• Timely processing of financial transactions
• Budget variance analysis
• Reduction in financial errors

6. Staff Coordination

KRA: Coordinate staff schedules, meetings, and training sessions to optimize human resource utilization.

Short Description: Manage staff coordination.

• Staff attendance compliance rate
• Feedback on staff coordination efficiency
• Number of successful training sessions conducted
• Reduction in scheduling conflicts

7. Inventory Management

KRA: Oversee school supplies and inventory to ensure availability and efficient resource utilization.

Short Description: Manage school inventory.

• Inventory accuracy rate
• Timely replenishment of supplies
• Reduction in excess inventory levels
• Cost savings in inventory management

8. Admissions Support

KRA: Assist in the admissions process by coordinating applications, interviews, and enrollment procedures.

Short Description: Support admissions procedures.

• Admission application completion rate
• Feedback on admissions support services
• Enrollment conversion rate
• Adherence to admissions timeline

9. Technology Integration

KRA: Integrate technology tools and systems to enhance administrative efficiency and communication processes.

Short Description: Implement technology solutions.

• Technology adoption rate among staff
• Feedback on technology usability and effectiveness
• Reduction in manual processes through technology integration
• Improvement in communication through technology tools

10. Performance Reporting

KRA: Generate and analyze performance reports to assess administrative processes and identify areas for improvement.

Short Description: Analyze performance data.

• Accuracy of performance reports generated
• Feedback on report comprehensiveness and insights
• Identification of key improvement areas from reports
• Implementation of recommendations from performance analysis