10 Useful Time Saving Tips To Save More Time For Your Team

Is your team always staying busy, but still, they are running behind on deadlines?

If that’s the case, then you’re not alone. Because this is the problem of many project managers who feel like their team is spending a lot of time working, but not always on the right tasks. Henceforth, the problem isn’t a lack of effort — it’s how the time is being used.

Here’s the fix: Apply focused, real-world time saving tips that help your team stay organized, focused, and productive during work hours. These are small changes, but what they can do is they can make a really big impact.

And once you have read the blog, you will learn how to group similar tasks, reduce decision fatigue, avoid unnecessary things like endless scrolling, and free up hours every week.

This post will gonna give you 10 time saving tips that actually work for teams, and with that, we’ll also cover:

• The best project management software and tools to help you save time
• How to batch similar tasks and schedule breaks the smart way
• A few tips for cutting down social media consumption and phone calls during the day
• A tip at the end that most people skip — but it’s a big time saver

So, if you’re a team leader or project manager who really wants to manage time better, avoid wasting time, and help your team focus on important tasks, then stick around. Through this blog, we are gonna ensure that you understand the scope of project management better and clearly.

10 Best Time Saving Tips For Project Managers

Here, in this section, we are gonna reveal 10 of the best time saving techniques with you, that literally can change your project flow entirely. So, let’s start with the first one…

1. Prioritize Tasks Based on Impact

Not all tasks are equally important, and as per expert save time tips, you don’t have to accomplish them all at once. Start each day by identifying the most important tasks. Use a simple method like the Eisenhower Matrix or a basic to-do list to separate critical tasks from the rest. Finish those first. This helps your team focus and avoid wasting time on low-impact work.

2. Batch Similar Tasks Together

Group similar tasks like replying to emails, updating project files, or reviewing progress reports. When your brain switches between unrelated activities, it takes more time to refocus. So instead of jumping from one task to another, batch similar tasks and handle them in blocks. This saves enough hours every week, specifically for bigger and smaller tasks.

3. Use Time Tracking Tools

Time tracking here in these time saving tips comes in the 3rd spot, because tracking how much time each task takes reveals a lot. It helps you understand where your team is spending time, and where they might be losing it. Tools like Super Track are easy to use and perfect for project managers. Time tracking makes effective time management possible and helps managers track time efficiently.

4. Set Clear Daily Schedules

A defined schedule, as per the expert time management techniques, helps reduce decision fatigue. Set rules around when to have meetings, check emails, and focus on new tasks. This way, your team won’t waste work hours wondering what to do next. Also, don’t forget taking breaks—they help people stay focused for longer.

Set up your team with a system that keeps them focused, not busy.

Start your time-saving workflow today - Super Project.

Book a Demo

5. Cut Down on Unnecessary Meetings and Phone Calls

As per the expert time saving tips, not every update needs a Zoom call. Replace status meetings with quick chats in project management tools or Slack. If you must talk, group all phone calls into one part of the day. This helps your team focus on one task instead of being pulled into multiple tasks all day.

6. Automate What You Can

Repetitive jobs like data entry, email updates, or even social media posts can be automated. Use tools like Super HRMS or hire a virtual assistant to take care of these. Freeing your team from these saves time and increases productivity levels.

7. Create Routines to Reduce Decision Fatigue

In the list of best time saving tips, we will talk about reducing decision fatigue. So, decide once, repeat often. Create routines for team check-ins, weekly reports, or sprint planning. It saves mental energy and time. People spend less time thinking about what comes next and more on doing the actual job.

8. Avoid Endless Scrolling

Social media consumption during work hours leads to a lot of wasting time, which eventually can also damage professional and personal goals. Encourage apps that block distracting sites or suggest time-limited usage. Even saving a few seconds here and there adds up.

9. Plan ahead using a clear task list

In this list of best time saving tips, comes the expert insights of using the finest tools like Super Project to map out certain tasks in advance. A task list helps your team track deadlines and see which new tasks are coming up. Planning also makes sure that important tasks don’t just get buried under less urgent ones in your daily life.

10. Review and Improve Regularly

Every week, take a few minutes to ask: What worked? What didn’t? This reflection keeps everyone aligned with team goals. It’s also a big time saver in the long run because your systems keep getting better.

Best Tool to Ensure Effective Time Management

A project manager needs more than just a task list — they need a system that keeps everything connected. That includes tracking progress, assigning work, reviewing timelines & helping the team spend time on the most important tasks without chaos.

There are many project management platforms out there, but only a few are built with time in mind. Look for tools that combine features like:

• Visual task planning
• Built-in time tracking
• Easy ways to schedule time for each specific task
• Real-time collaboration for multiple tasks
• Templates for grouping similar tasks and saving time on repeat work

One platform that ticks all these boxes is Super Project, the best project management software. It’s designed for teams that run on tight deadlines and need visibility across tasks. While others offer task boards or chat features, this one also supports team-wide routines, custom workflows, and clear overviews of how work hours are spent.

Teams using platforms like this often find it easier to batch similar tasks, avoid duplicate work, and reduce the risk of missing critical tasks. It also helps prevent decision fatigue by laying out the priorities for everyone.

Moreover, you don’t need ten tools when one Super Project can handle it all. So, simply put, when a tool helps you plan, track, assign, and review — all while making time management feel less like juggling — that’s when you know it’s the right fit.

Concluding with a Tip,

You’ve now got ten real, practical tips to save time and help your team work smarter. These aren’t hacks – they’re habits that stick. But here’s one last tip that pulls everything together:

Build your system before you need it.

The teams that consistently hit their goals aren’t the ones working the longest hours – they’re the ones who already know what task is next, who’s responsible, how long it’ll take, and what else is coming. They’ve already set up the routines, the workflows, and the tracking tools. So when work starts, they just move.

If your current setup isn’t giving you that kind of clarity about the project purpose statement, it might be time to rethink it. Look for one platform that brings everything – your to-do list, your schedule, your communication, and your tracking – into a single system.

The kind of tool that helps you manage time, tasks, and people without switching tabs 20 times a day is Super Project. And many teams are already using such a solution, which keeps helping them plan their monthly workflow in advance. So, when are you gonna streamline your project management like them?