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A Step-by-Step Guide to Formal Documentation of Bonafide Certificate Letter

  • letter format for bonafide certificate
  • 7 min
  • July 14, 2023

Bonafide Certificate Letter

Bonafide meaning – a loyal! The word is in Latin language and it means- “In Good Faith”.

A certificate that is an identification document, and acts as proof of loyalty evidence is a Bonafide certificate.

Whether it is a school or it is a corporate office, a Bonafide certificate letter is necessary when you off-boarding from somewhere and onboarding at somewhere. A certificate that verifies your loyalty that contains information on how was employee’s behavior in the company is described.

What is Bonafide Certificate?

As stated in the beginning- Bonafide means – in good faith. In this case, a Bonafide certificate works. It holds great significance in different areas and for different purposes. This certificate is not for only corporate purposes, it can be used for passport applications, public transportation, educational loans, visa application, and to join another company.

Download Bonafide Certificate Letter

Note:You can download directly from here and edit as per your need.

Why Bonafide Certificate Application Letter Is Important?

A bonafide certificate letter may be required by employees at any time in their careers. Most companies issue bonafide certificates in about 10 to 15 days. However, for the proper letter format for bonafide certificate, you need to do research.

Bonafide Certificate Uses For Organization:

There are several kinds of uses of the bonafide certificate, in most cases, this certificate is used in the corporate world. It has extensive uses in carrying out necessary functions.

  • A bonafide certificate is mostly used while changing schools, changing companies, applying for a loan, applying for travel documents, and so on.

  • The bonafide certificate is also something that works for the betterment of any employee’s career.

  • A Bonafide certificate is required in visa forms when granting a separate work visa to an employee or student as well.

  • In the process of a passport or driving license application, a bonafide certificate is needed.

  • For any kind of student application, a genuine or bonafide certificate is needed for the scholarship process.

  • Traffic authorities mostly take bonafide certificate as an additional identification proof for the driver’s license.

  • Sometimes for corporate events, seminars, and conferences employees have to submit a bonafide certificate.

Types of Bonafide Certificates

Whenever it comes to any government-related process, a bonafide application certificate is submitted as one of the required official employee HR document. Bonafide is proof of identity, status, and qualification as well. Government officers, employers, and educational institutions mostly check and authenticate for background information.

These are types of bonafide certificates you should know:

1. Permanent Bonafide Certificate

As per the name suggest, this kind of bonafide certificate is used for a longer period or on a permanent basis. Considering that, this is used for student programs, visa process, and long-term resident permits.

2. Temporary Bonafide Certificate

Whenever you typically issue a certificate for any short-term process it is called a temporary bonafide certificate. This is used for the specific part-time studies, unpaid training programs, job changes and etc. Its validity is limited to the specified duration stated in the document and does not guarantee permanent residency rights in any country.

3. Bonafide Certificate for Employees

Whenever employees change jobs, employers may request bonafide certificates letter from job applicants to verify their qualifications, employment history, or past work experience as detailed in their resume or CV. It may also include information such as nationality, date of birth, and contact details.

4. Bonafide Certificate for School or College Students

Students may be required to present their bonafide certificate when applying for internships or university admission to substantiate their educational achievements or academic qualifications.


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How Bonafide Certificates Are Used for Employees?

For various purposes, employees may find a bonafide certificate application letter necessary to obtain a Bonafide Certificate, such as when applying for a loan or obtaining visa documents.

Bonafide Certificates are official documents issued by employers to verify an employee’s employment within their organization, including details about their position.

To acquire a Bonafide Certificate, employees must submit a written application to their employer, clearly stating the specific reason for needing the certificate and providing any necessary supporting evidence.

After thorough verification and approval from the relevant departments, the employer will prepare the document. Once processed and approved, the employer will deliver the certificate to the applicant, either physically or via email.

When requesting a bonafide certificate, employees may also be required to submit valid identification proof, a passport-sized photograph, and other relevant documents. It is important to carefully fill out these forms to ensure accuracy and prompt processing of the request.

Read More – Probation Extension Letter Dos & Don’ts: Navigate the Process!

What You Should Include in Bonafide Certificate Letter?

Every type of bonafide certificate letter format is different, whether it is for students or for employees. If we are talking about students then their background, identity, and all things are included, however, if we are talking about employees’ bonafide certificates then it should include:

  • Date of the bonafide letter

  • Employee joining date

  • Work experience

  • Letter issuing date

  • Proof statement of individual working with particular organization

  • Signature of head

Bonafide Certificate Format

Bonafide Certificate Format

Bonafide Certificate Download

Bonafide Certificate Download


A Bonafide Certificate is a document that is actually needed for authentication. A bonafide letter gives a proper statement about your employment as well as your educational background.

If you are an HR professional, you must need this kind of letter, and Superworks is the best pick for the same. Don’t wander here and there for free HR letter templates, HR forms templates, or any other HR toolkit documents. We are having treasure for the same and you can avail it anytime for free.

Moreover, you can adopt HRMS software that can streamline all HR processes in your business. Check all Superworks modules to know more!

Written By :

Alpesh Vaghasiya

The founder & CEO of Superworks, I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of Superworks is Connecting people, Optimizing the process, Enhancing performance.

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