Document Management

An HR document refers to a document or electronic record that pertains to the management of human resources within an organization. These HR documents can include job descriptions, offer letters, employee contracts, performance appraisals, HR policies and procedures manuals, and more.

An HR document management system is a software solution designed to facilitate the storage, organization, and management of HR-related documents in a digital format. It streamlines the process of managing large volumes of paperwork, enhances document security, and ensures compliance.

HR document management software is a sub-set of HRMS software specifically designed to assist HR departments in organizing, storing, and managing HR documents electronically. It typically includes features such as document scanning, indexing, access control, and document lifecycle management.

The role of Human Resource Management (HRM) is to effectively manage all human resources tasks. This involves tasks such as hiring, onboarding, lifecycle management, performance management, compensation and benefits administration, employee relations, and ensuring compliance with labor laws and regulations.

The HR documents required for the HR department vary depending on the organization’s size, and specific needs. However, common HR documents include offer letters, job descriptions, employment contracts, employee handbooks, policies and procedures manuals, performance evaluation forms, payroll records, and compliance-related documents.