“Administrative Clerical Job Description”

Administrative Clerical Job Description

Administrative clerical positions engage in support activities that help organizations maintain efficient operations. Administrative clerical job descriptions encompass a variety of tasks, including word processing, filing, preparing documents and entering data.

Administrative Clerical Responsibilities Include

• Answering calls and emails from clients and responding accordingly.
• Organizing and scheduling appointments.
• Maintaining records and filing systems.
• Creating and preparing documents, such as documents, spreadsheets, presentations and reports.
• Travel arrangements for staff members and clients.
• Performing basic bookkeeping tasks.
• Ordering office supplies and equipment.
• Data entry and management.
• Troubleshooting and resolving administrative issues.
• Providing general administrative and clerical support.

Job Brief

An administrative clerical job description should include delivering excellent administrative support for the day-to-day operations of an office. This can involve managing calls, emails, setting up meeting and travel arrangements, providing general clerical and administrative support, and taking care of the basic bookkeeping tasks.

Responsibilities

• Answering Calls and Emails: Principle responsibility of a Administrative clerical include attending incoming calls and emails, screening calls to established referral procedures, responding to inquiries, and routing messages to relevant departments or individuals.
• Organizing and Scheduling Appointments: Scheduling and organizing appointments, meetings, and events. Setting up and coordinating conference and boardroom meetings.
• Maintaining Records and Filing Systems: Ensuring that the records and filing system are up-to-date and accurately maintained and updated with accurate information.
• Creating and Preparing Documents: Creating and preparing documents, such as letters, memos, invoices, forms, presentations, and reports.
• Travel Arrangements: Making travel arrangements for staff members and clients.

Requirements and Skills

• Professional Qualifications: Professional qualification in an administrative field is preferred.
• Excellent Computer Skills: Must have excellent computer and internet-related aptitude, including MS Office, email, and internet applications.
• Written and Verbal Communication: Must have exceptional verbal and written communication. Also, should have proper telephone etiquette.
• Organizational and Time Management Skills: Must be able to manage multiple tasks in a fast-paced environment while maintaining accuracy and meeting deadlines.
• Bookkeeping Knowledge: Knowledge in basic bookkeeping is desired.

Also, See: Superworks Job Description | Administrative Clerk Job Description