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How To Craft A Breach Of Employment Contract Letter?

  • types of employment contracts
  • 8 min read
  • October 25, 2023

Breach Of Employment Contract Letter

In the fast-paced world of business, maintaining well-structured employment contracts is a critical foundation for both employers and employees. These contracts set the terms, conditions, and expectations that guide the employer-employee relationship. However, breach of employment contract letters can occur, leading to legal consequences and disputes. In this blog, we will explore the concept of employment contract breaches, the legal repercussions, and the role of HRMS software in managing these situations.

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Understanding Breach of Employment Contracts

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Types of Employment Contracts

Before delving into breach scenarios, it’s essential to understand the various types of employment contracts. These contracts can include:

  • Fixed-Term Contracts: These specify a set duration of employment.

  • Employment Agency Contract: Often used for temporary work or specific projects.

  • Fixed Contracts of Employment: These define terms and conditions, usually for longer-term employment.

Different types of contracts have different implications in the event of a breach, making it crucial to know what type of agreement is in place.

Legal Consequences of a Breach of Contract

Legal Consequences of a Breach of Contract

A breach of a fixed contract of employment, whether intentional or unintentional, can lead to legal consequences. It’s important to differentiate between material and non-material breaches.

1. Material vs. Non-Material Breach of Contract

A material breach is a substantial violation of the employee contract, such as failing to fulfill a critical job duty. In the case of a material breach, employers have legal options. They can sue the employee for damages, seek financial recovery for any harm caused, or even withdraw from the contractual relationship if the breach is significant.

On the other hand, a non-material breach involves less serious contract violations, such as minor procedural errors. In these cases, employers can still sue for damages caused by the breach but are generally required to continue fulfilling their contractual obligations.

2. Consequences for Employers and Employees

In the event of a contract breach, both employers and employees have legal options at their disposal. These can include lawsuits, negotiations, or alternative dispute resolution methods such as mediation.

3. Common Breach Scenarios

Understanding real-world breach scenarios is essential for both employers and employees. For employers, common scenarios may include:

Employer Violating the Contract:

  • Illegally reducing staff salaries.

  • Incorrectly terminating employment.

  • Modifying working hours and other contract terms without proper authorization.

  • Failing to provide travel expenses, holiday entitlements, or contractual sick pay.

  • Neglecting to extend an unconditional job offer after the candidate’s acceptance.

  • Not adhering to the appropriate protocols for handling grievances, disciplinary actions, and dismissals.

For employees with a fixed contract of employment, common scenarios might involve quitting a job without serving the appropriate notice period, engaging in gross misconduct, or violating restrictive covenants.


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Legal Recourse for Employers in Case of Contract Breach

Legal Recourse for Employers in Case of Contract Breach

Suing for a contract breach is an option for employers, but it should not be the first course of action. Employers must initially attempt to resolve the matter informally.

1. Alternative Dispute Resolution Methods

Alternative dispute resolution methods, such as negotiation and mediation, can offer a less adversarial approach to addressing contract breaches. These methods can often lead to more efficient and amicable resolutions.

2. Legal Steps for Employers

If informal resolution attempts fail, employers can take legal steps to address a breach. This may involve pursuing a lawsuit to recover damages or enforce specific performance terms.

3. Legal Steps for Employees

Employees with a fixed term contract employment also have legal recourse if they believe their rights have been violated. They can seek legal remedies for wrongful termination, wage disputes, or other contract breaches.

Writing a Breach of Employment Contract Letter:

When addressing a contract breach, it’s essential to compose a clear and professional breach of employment contract letter. This letter should include key elements, such as:

  • Explanation of the Breach: Clearly state the alleged breach and provide supporting details.

  • Terms of the Original Contract: Reference the original contract and explain how the breach violates its terms.

  • Potential Resolutions: Offer potential solutions or compromises to address the breach.

  • Maintaining a Professional Tone: It’s crucial to end the letter on a cautious yet positive note, encouraging constructive dialogue.

Breach of Employment Contract Letter Format

Breach of Employment Contract Letter Format

Breach of Employment Contract Letter Example

Breach of Employment Contract Letter Example

The Role of HRMS Software in Managing Breaches

HRMS Software

Superworks HRMS software can be an invaluable resource for HR professionals and organizations to streamline the management of employment contract breaches.

Benefits of HRMS Software for HR Professionals

HRMS software simplifies various HR functions, including document management, which is crucial when dealing with breaches of employment contract. It offers the following advantages:

  • Automated HR document generation and management.

  • Simplified record-keeping and tracking of employment contracts.

  • Streamlined communication with employees regarding contract issues.


Issuing a breach of employment contract letter to employees who violate company rules outlined in their contracts is a critical step. We understand that everyone’s busy these days and finding time to craft these letters can be a challenge. That’s where Superworks HRMS Software’s HR toolkit comes in to make your life easier.

Our toolkit provides HR letter templates that can be customized to meet your specific needs, whether you’re an organization or an individual. You can easily use these templates after making some simple adjustments.

What’s even more convenient is that you can access and edit a sample breach of employment contract letter live on our website. Yes, you read it right! Superworks is at the forefront of HRMS software in India, offering a live editing feature for user convenience.

Written By :

Alpesh Vaghasiya

The founder & CEO of Superworks, I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of Superworks is Connecting people, Optimizing the process, Enhancing performance.

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