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Know the what, why, how and much more about the cloud based payroll software. Read it now & learn how you could save your time & energy.
Summary
In this blog we learned that cloud based payroll software is an online software that works on remote servers that can be used from anywhere. There are different types of payroll software like outsourced payroll platforms, server-based payroll software, desktop payroll software, on-premise payroll software but cloud based payroll software works best as it could be used on any device from anywhere using the internet. It might cost something between 4000 Rs to Rs 40,000+ depending on the employee size, locations, features required and other add-ons. Superworks is one of the best cloud-based payroll software because it has various AI features, automations included and covers the complete employee lifecycle from employee hiring to employee retirement.
As a company grows past 100 employees, attendance and compliance become a major risk. Whether you are a team of 10 or 100, payroll software can ease your job and literally do all your core operations while you work on strategies.
Now there are different types of payroll software, but here we will talk about the most reliable one, i.e cloud based payroll software. Now one might ask, why cloud based payroll software, what exactly it is, how it works, what makes it different from other payroll software, and what would it cost an Indian company.
Well! You will get answers to all these queries by the end of this blog. So stay with us till the end. To explore the best payroll software in India, read our blog.
A cloud based software is an online software hosted on remote servers. So when a software is hosted on the remote servers, it can be used from anywhere simply with an internet connection and a web browser. That means when you have a cloud based payroll software, you could be on vacation and still process payroll simply, with no compliance hassle, no TDS stressing, and no manual payslip emails.
The best part is it scales as you grow so there is no stress of switching products for different employee sizes. Being a CEO, CHRO or an HR manager, you can just relax and handover all your tasks to the cloud based payroll software and can put efforts where they are actually required.
The working of a cloud based payroll software is simple . It works by simply moving data from a local computer or server to a secure cloud platform. It starts with adding employee information and ends with auto-updates.
As most HR and payroll systems are connected, payroll software directly fetches information from HRMS and proceeds accordingly.Based on the leaves, attendance data, policies and rules configured the payroll is processed.
Software makes salary calculations as per the salary structure configured, attendance,leaves deduction and other components. As a result the HR manager or the one processing payroll doesn’t have to rely on any spreadsheets or make any manual calculations.
Now you might wonder if salary is okay but what about compliance. Well! Don’t worry! Payroll software takes care of that too. It even helps to manage statutory components that include PF, ESI, TDS and professional tax. So you can automate your payroll processing while also being compliant.
As cloud based payroll software uses remote servers one can access it from anywhere through an internet connection.
Earlier for every payslip employees had to reach HR but with cloud based payroll software employees can get their payslips and generate reports from any corner.
With a cloud-based system, you don’t have to install software updates every now and then on individual computers. The platform is maintained centrally, which allows you to use the latest version of the software.
Simplify your payroll process by adopting Super Payroll
Start using Superworks cloud-based payroll software and automate salary calculations, statutory compliance, payslip generation, reporting and more – all using one centralized platform.
Now to understand why you should choose cloud-based payroll software, you must know its types. Hence, below we will discuss the types of payroll software so that you can make an informed decision. Will keep it short and on point, no unnecessary fluff.
First in our list is on premise. Now most of you might think that this one is best until you flip the coin and see the dark side. So basically on premise payroll software is the one installed on a company’s own server. It gives businesses the control over their infrastructure and data but it is expensive as you require IT resources for maintenance, security, backups, and updates.
Desktop payroll software is usually installed on individual computers and is great if you are a small business owner with limited users. However, accessibility here is restricted to specific devices, because of which remote or multi-location payroll management becomes difficult.
Now when it comes to server based payroll software, It stores the complete payroll data on a central company server and enables multiple users to access it using a network. While it is more scalable than a desktop software, it still requires server maintenance and IT support.
Next in our list are outsourced payroll systems. Now it is a combined technology with payroll processing services. It might help to reduce the internal workload but may give businesses less direct control over payroll operations.
This is our personal favourite. Why? Because it’s hosted on remote servers and accessed through the internet. So you can take it wherever you go. It offers anywhere access, automatic updates, scalability, centralised data, and easier integration with HR and attendance systems. So we could be chilling in Maldives and still see what’s going on in my organization.
| Type of Payroll Software | How It Works | Key Limitation | Cloud Payroll Advantage |
|---|---|---|---|
| On-Premise Payroll | Installed and hosted on the company’s own servers. | Requires IT infrastructure, maintenance, backups, and updates. | Cloud payroll eliminates most infrastructure and maintenance requirements. |
| Desktop Payroll | Installed on individual computers and accessed locally. | Limited accessibility and difficult remote access. | Cloud payroll can be accessed securely from anywhere with an internet connection. |
| Server-Based Payroll | Hosted on a company server and accessed through an internal network. | Depends on company servers and IT support. | Cloud payroll provides centralised access without maintaining in-house servers. |
| Outsourced Payroll | A third-party provider manages some or all payroll activities. | Less direct control over payroll processing and data. | Cloud payroll lets internal HR teams manage payroll while automating repetitive tasks. |
| Integrated HRMS Payroll | Payroll is connected with HR, attendance, leave, and employee data. | Integration capabilities depend on the software and infrastructure. | Cloud-based HRMS provides seamless integration with real-time accessibility and scalability. |
| Cloud-Based Payroll | Hosted on cloud infrastructure and accessed online. | Requires reliable internet connectivity. | Anywhere access, automatic updates, scalability, centralised data, and easier HR integration. |
It reduces the dependency on the IT team while making payroll more accessible, automated, scalable, and connected with other HR processes.
Note: The cost mentioned here is an estimate based on the standards but the actual cost may vary based on the features selected, product chosen, subscription plan and additional requirements.
A cloud-based payroll software in India is generally priced based on the number of employees, features, modules, and level of support required. It does not include any infrastructure, installation, maintenance costs and works on a subscription model, which makes it easier for businesses to manage costs as they scale.
For Indian companies, the cost can range from a few hundred rupees per month for basic payroll features to several thousand rupees for comprehensive HRMS and payroll solutions. Features like PF, ESI, PT, TDS, attendance integration, employee self-service, multiple branches, data migration, and custom integrations also add to the overall pricing.
| Company Size | Indicative Monthly Cost |
|---|---|
| Small business (10-50 employees) | ₹800 – ₹4,000 |
| Growing business (50-200 employees) | ₹4,000 – ₹16,000 |
| Mid-sized business (200-500 employees) | ₹16,000 – ₹40,000 |
| Large business (500+ employees) | Custom Pricing |
These are indicative market ranges. Actual pricing varies as per the provider, employee count, features, implementation, and support.
Super Payroll by Superworks focuses on integrated and automated workforce management instead of just focusing on payroll. Superworks manages the entire employee lifecycle, hence the complete system remains autonomous from attendance tracking to salary processing and performance tracking. The cherry on the cake is from normal everyday operations to managing complex compliances Super Payroll takes care of everything on its own. It even comes with various AI features and automated settings that makes the overall user experience even more efficient and quick.
That’s all for this blog. Here we saw everything from what cloud based payroll software is to how it works, what it would cost and its types. Now that you know everything, don’t waste time doing everything manually . Switch to cloud based payroll software and save your time and energy. Focus on things that will actually generate revenue and let Super Payroll take care of monotonous payroll operations.Book a demo to understand how it could work for your business.
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