About Ajmal Foundation
Ajmal Foundation is an ISO certified Public Charitable Trust, registered under Indian Trust Act, 1882. It was established in the year 2005 with its head office located in the district of Hojai, Assam in India. With the spirit of ‘Serving Humanity in Need’ Ajmal Foundation has been working in the field of Education, Skill Development and Livelihood Promotion, Women Empowerment, Poverty Alleviation, Relief & Rehabilitation, Water Management and Sanitation, Cancer Care, Support to Disabled and Widows, Legal & Digital Literacy, Women and Child Development, Healthcare and Family Welfare etc. The Foundation has been running 36+ Educational Institutions all across Assam including Lower Primary Schools, Primary Schools, Middle Schools, High Schools, Higher Secondary Schools, Degree Colleges, Teachers Training Colleges and Law College etc.
Running an organization of this scale that is spread across dozens of locations, operational complexities become evident, and for Ajmal Foundation, those complexities came in HR operations and payroll processing. For Ajmal Foundation, HR and payroll management had long been handled manually. However, it began to show its limitations.
The challenge
Before Superworks, Ajmal Foundation relied on Excel-based processes to manage HR and payroll for its entire workforce. This approach was no longer sustainable, especially at the scale the foundation was operating. The cracks showed up in a few consistent ways:
Data chaos between departments:
Every employee’s details – attendance, leave, shifts were managed through spreadsheets, leaving HR to reconcile data from different locations. This eventually created confusion.
Time-consuming manual validation:
With such a large workforce, missed attendance and mismatched leave required manual validation to ensure accuracy. And every error needed to be fixed. This made HR operations tedious and time-consuming.
Payroll inconsistencies:
Missing employee IDs and manual entry errors complicated salary preparation. This made it harder to maintain consistent employee data across locations.
Recognizing that this couldn’t scale further, the foundation started looking for a solution that could automate and modernize the organization’s HR operations.
Why did Ajmal Foundation chose Superworks?
Ajmal Foundation was evaluating HR platforms to move beyond manual HR processes and find a solution that could support its large HR operations across 40+ locations. The foundation discovered Superworks through a Facebook reel and considered it alongside other HRMS and HCM platforms.
Having used other systems previously, the team knew what it needed from an HR platform.
Three factors made Superworks the right fit for Ajmal Foundation:
Flexibility for operational needs:
With a workforce of over 2,000 employees, Ajmal Foundation needed a platform that could accommodate different workforce requirements. Superworks offered the flexibility to adapt to its processes easily.
Reliable performance across locations:
Managing HR operations across more than 40 locations required a system the team could depend on. Superworks provided the stability needed to support the foundation’s day-to-day HR operations across its distributed workforce.
Cost-effectiveness with functionality:
The foundation needed an HR platform that delivered the functionality its operations required without stretching its budget. Superworks offered a practical balance, making it a sustainable choice for the organization.
The implementation
Rather than moving all its HR processes to a new system at once, Ajmal Foundation and Superworks adopted a phased approach.
Phase 1: Simplifying leave and attendance
The first phase focused on automating the foundation’s leave and attendance processes with Super HRMS. With it, the foundation began moving these processes to a more structured workflow. This reduced the manual effort involved in day-to-day HR operations.
The impact is already measurable: 35–40% of HR operations are automated, and the team saves approximately 2 hours daily on tasks that previously required manual intervention.
Phase 2: Preparing for payroll automation
With leave and attendance solutions already implemented, Ajmal Foundation is preparing to extend automation to its payroll processing. Super Payroll is planned to go live in April 2027.
The next phase of HR automation
With the automation of leave and attendance, Ajmal Foundation is getting promising results. The next phase of automation is simplifying the payroll operations. Super Payroll is planned to go live in April 2027, with overall automation projected to reach 50–60%. This will reduce manual processes further and create a more connected HR and payroll operation for the foundation.
It’s time to make your HR operations efficient
When a business has a large workforce and has operations in different locations, managing key HR operations like attendance, leave, and payroll through spreadsheets makes the entire process error-prone and time-consuming. That’s why it demands a smart solution. Superworks can help your organization simplify HR operations and make the process more efficient and connected.
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