7-Step Checklist Before Switching To HR & Payroll Software For You
8 min read
September 14, 2023
This is the big misconception that in the corporate world people think, HR tasks are easy! However, it is quite daunting. Human Resources is the field where you need to settle employees as well as management. It involves intricate planning and dedicated effort.
Handling all these responsibilities efficiently requires the assistance of HR & payroll software. When HR professionals are doing routine tasks, their efforts become muddled, and they end up spending more time on operational duties than strategically managing human resources. In this case, HR and Payroll Software is much more important to have in your organization.
However, choosing the best payroll software or HR software for your business needs some research. It is a pivotal decision for your business. If you make the correct choice, you’ll have a reliable partner to guide you through the intricacies of payroll processing, tax management, and many more.
However, if you make the wrong decision, you might find yourself frustrated with money-wasting, too many tasks-handling and many more things. Let’s find the perfect fit as your HR payroll partner. First of all, let’s understand why should you invest in software for good payroll management.
HR is the most significant operation in the company, and payroll is the operation in which every company pays their employees as described in their offer letter. The HR and Accounting departments usually handle this, and it can be a lot of work. But there’s special all-in-one software that can make it easier.
Here are some reasons why HR & payroll software can be a good idea:
HR management can help the company’s employees to maintain a workplace with a positive attitude.
HR & payroll software saves major time by reducing mistakes and improving HR efficiency.
HR and Payroll software can do boring tasks like checking employee leave balance, and attendance, pay scale, hiring new employees, tracking their hours, and managing their benefits all by itself.
HR software is used to send important messages to employees, even if they work from home, and track them.
HR software makes everything easy to find and use, and it helps the company make better decisions.
When you’re looking for HR software, make sure you find a good company that you can trust. They should be able to answer your questions and make you feel confident that they’ll do a good job.
As for payroll, it’s the money that a company has to pay its workers for the time they’ve worked. Payroll includes things like salaries, bonuses, and taxes that need to be paid.
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What Questions Can You Ask To HR And Payroll Software Providers?
Before getting the HR and payroll management software, you need to ask the company some questions, Let’s check what are they.
Here are some questions you should ask,
What services do your HR and payroll software provide?
What operations do we have to run payroll?
Is it online payroll software, and is a cloud-based?
Does your software have a mobile app?
Do you provide a 1-month or 15-day free trial?
Is HR and payroll management software safe? Is it capable of making everything private?
Do HR and payroll management services have basic functionalities such as attendance and time tracking, an employee self-service portal, expense management, loan management, an easy-to-use dashboard, and many more?
Can our employees get a direct deposit of salary, check the salary slip through the employee self-service portal, and download it?
Do we get proper service and support when needed?
How do you charge for the HR & best payroll software, Is it subscribed-based? or software module-based?
Most of the company provides demo, Before you see a demo (a presentation) of the HR and payroll management service, make a list of questions that are important for your business. It’s a good idea to ask questions that are specific to your company’s needs.
A Key Checklist To Invest In HR And Payroll Software For Your Business
7-step checklist before hitting Payroll and Human Resource Software for your business. These are the basic features you need to check before getting the best payroll software.
1. Easy To Use Dashboard
The software you want to get should have an easy-to-use dashboard for HR and payroll processing. The payroll management system is quite hard so, the dashboard can help HR to understand all in one functions in one place. You can get all employee data, time and attendance information, leave management system, working calendar, payroll information, and many other things in one HR dashboard.
2. Flexible For Your System
When you’re picking software for your company, it should be flexible and scalable as your business grows. This means it should have all the important things you need as your business will scale in the future. Whether it is for workforce management or the most crucial thing money or payroll, the payroll software and HR software are able to change as per your company’s needs.
3. Secure & Private For Information
HR Payroll systems have sensitive information like employee personal details, bank details, and personal contact info of employees. It’s crucial that information should be protected from other people, only it can be used for further processes in the company. The software should protect this information from any fraud or unauthorized access. It should have security measures like different access levels and data protection tools.
4. Tax Management
This function is for only payroll management. A good payroll system will give you accurate information about how much money to pay your employees, but the best payroll software can help you consider automatic tax deductions. It helps with what deductions to make, and how much tax to take out, all based on your country’s rules.
5. Integrating Ability
What if the HR or payroll software won’t be integrated with your existing system after purchasing? Your payroll system should be able to work well with other systems, especially HR (Human Resources). Or combine both work with other systems properly. The online payroll software needs time and attendance data, need employee information for the payroll process and that’s why the integration of HR and Payroll software is needed.
When you manage both payroll and HR differently it becomes daunting and takes more time, which is not beneficial for your business. If you use one integrated system, it saves major time to pass the data from one to another. An integrated system means you don’t have to manually transfer information.
6. Statutory Compliance Management
Compliance should be followed by every company as well as every employee, What if you purchase the payroll software by highly paying them but need to regulate with compliance manually?
It should also keep track of local standards to make sure your company is following all the necessary laws and regulations in India. The payroll software should support different tax services your company needs and be able to figure out the salary components as per labor laws.
7. Advanced Reporting
Analytics, insights, and reporting are very important in HR as well as Payroll. Your HR as well as payroll software should be able to give you information in different formats such as charts, and data, also it should be easy to schedule and generate reports automatically.
It should also be able to provide insights into what’s happening in your business or with employees. It can even predict future growth and help you make smart decisions based on reports.
By using this ultimate 7-key checklist, you’ll have a good guide to help you find the right HR as well as payroll software for your company.
The Special Considerations For Small And Medium Businesses
Small & medium business owners who are thinking of getting the software, need to consider the basic functions at low prices. Because there are some important things to think about such as budget. If you have a small business, ask yourself what your business needs, and then go ahead with the software discovery.
Check the employee size of the organization for your payroll process.
Check the basic features of payroll software for your HR and employee efficiency.
Consider all-in-one HR and payroll – a complete solution for hassle-free operations.
Check extra & advanced features of payroll software for future purposes if it will grow.
Check if the HR payroll company gives all-time support if you face issues.
Small & medium-sized companies usually use fewer tools, so it’s important to find compact payroll software that’s good for small businesses.
Need Expert To Select Right Software?
We hope this guide definitely helps you to find the perfect HR & payroll software for seamless payroll management. However, we can help you eliminate these steps by providing a top-notch system for payroll and HR operations. Superworks has introduced extensive services such as – time and attendance tracking, leave management, employee self-service portal, employee data management, payroll calculation, payroll processing, tax management, compliance management, direct deposit, customized salary slips, expense management, and many more.
Now, you don’t have to look here and there just consider the best HR and payroll software solution to increase your business efficiency!
Written By :
The founder & CEO of Superworks, I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of Superworks is Connecting people, Optimizing the process, Enhancing performance.