5 Reasons Why It’s Time To Switch From Manual Payroll To Payroll Cloud Software
payroll cloud software
10 min read
August 22, 2023
Do you remember when you went to the bank and deposited your salary cheque?
It’s likely not a recent occurrence for anyone. Due to technology and upgradation, all the companies mostly do payroll operations or salary with direct deposit. While some individuals may still prefer to give cash or cheque for the salary. But you can say that the digital transformation of banking services has essentially eliminated the necessity of going to a physical bank location.
The practice of online and digital banking now offers customers a great deal of convenience. This is due to the fact that we can now pay, and conduct transfers from anywhere, at any time of day or night, without any delays. In a manner similar to this, payroll cloud software operates for payroll and HR professionals. It simplifies payroll management by digitizing tasks.
If you are considering transitioning from a traditional desktop payroll system to a cloud-based alternative, you should know why it is good for your business.
Cloud payroll software is an automated online tool that helps businesses handle payroll management things as payroll calculation, payroll process, regulating tax laws, statutory compliance & reports.
Cloud means – a central place where data can be stored & you can access things whenever you need them. People are wondering whether using this kind of full-service payroll cloud software will actually be beneficial or not!
Why Switch To Manual From Cloud Payroll Software Is Beneficial?
If you run payroll manually, your HR, accounting manager, and employees have to do a lot of extra work. Doing payroll manually in big enterprises or midsize businesses exceeds much time and it actually increases the burden of the HR. This takes time away from their actual jobs, which technology could easily handle.
Also, doing payroll by hand means you’re not spending time on important things like finding ways to keep employees happy. Instead, you’re stuck doing payroll queries and handling other financial regulations.
In the era of technology, if you are still thinking of adopting a manual payroll, here are reasons that can help you to choose wisely.
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1. 100% Error-free & Few Clicks Payroll Processing
Every employee work for feeding their family and they actually want to be paid on time! Right?
In every company, two important things for workers are getting their pay right and on time. If you have manual payroll processing, your HR team may forget to pay on time or do mistakes without counting attendance and actual salary of the employees.
Cloud-based payroll software can help make this easy as well as quick. How?
Because the cloud payroll system has features that work for you. This payroll cloud software stops mistakes that HR teams make when they use old-fashioned payroll methods.
Getting paid correctly and on time is super important, but it can be possible only if payroll processing is streamlined. But many HR and payroll teams wait until the last minute to do it. Cloud-based payroll software does payroll processing things automatically, so you don’t have to do the math by hand.
Features that help prevent mistakes and problems that come with using old-fashioned methods.
Imagine the scenario, if you want to find the pay scale of the old employee, but couldn’t find it in the papers, or not even from the Google spreadsheets. What can you do? For sensitive operations like payroll management- centralized data storage is essential.
In today’s world with fast changes and technology, we can do this by adopting the cloud-based payroll automated system. There’s special automated, cloud-based payroll software that HR managers can use. They can process and agree on pay from anywhere, using any device by accessing the data whatever they want.
This special feature lets HR managers see and agree on the hourly employees working – when they start and finish – right from their devices.
3. No More Data Breaches & Cyber Attacks
Payroll has sensitive information & most of the CEOs are worried, owners are thinking how to protect the payroll data. However, keeping their information safe now becomes easy with cloud-based solutions. The payroll solution provider provides payroll cloud software and takes care of protecting employees’ personal details on the Internet.
Cloud-based payroll management solutions watch overall details and make sure it’s safe. But if you use the software on your own computers, it’s your job to make sure it’s secure.
The special payroll systems that are on the internet usually use the best security algorithms. The payroll software helps keep your employee information safe by using codes and backups. Payroll systems also make sure the computers where your data is stored are really safe.
4. No Penalties For Missing Compliances
Cloud payroll software can be customized as per your company policy and your state tax laws. Unlike manual payroll processing, you can’t forget about the payroll taxes, and compliance such as EPF, PT, ESI, LWF, and IT.
This is great for businesses in India, because, for global payroll processing, every small and midsized business’s tax filings, tax regulations, tax calculations & compliance rules are important.
Now, you don’t need to stress about putting everything on reminder, with cloud payroll software, you can just pay a bit extra every month, and no need to worry about any fine or penalty.
5. Offer Higher ROI For Your Business
If everything is streamlined, affecting your business to save more time, effort, and thus cost, then it ultimately offers higher ROI.
Small and midsized businesses don’t need a big payment to have the regular HR and Cloud payroll software for your business. People who run businesses don’t have to think about spending money on special computers to keep the software running or worry about installing it if it is much beneficial.
When businesses use online software, they can save money because they don’t have to spend a lot upfront. They also know exactly how much it costs to keep using it.
Major Benefits You Get From Cloud-based Payroll Software
The advantages of using payroll software with the cloud-based system are as much that it looks like investing in starting is not as you think.
It offers tools for gathering employee data, processing that, counting payroll with better business efficiency, and simplifying compliance.
Payroll software makes all processes unified.
Real-time data from anywhere.
It helps companies to improve payroll processes.
It reduces the workload of employees on the payroll.
It boosts staff availability and frees more time.
It enhances business procedures.
It utilizes an uncomplicated system.
Have A Pro Tip!
The shift from manual payroll to payroll cloud software brings revolution to all your business processes. With the help of an automated payroll system, you can get major benefits such as centralized data, increased efficiency, reduced costs, simplified compliance, and many more!
Embracing this transformation is not just a choice, but a strategic move towards a more streamlined and effective future is waiting for you.
Don’t hesitate – take the leap into the world of payroll cloud software with Super Payroll- Superworks to enhance productivity!
Written By :
The founder & CEO of Superworks, I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of Superworks is Connecting people, Optimizing the process, Enhancing performance.